Game Rescheduling

How to reschedule a BAYS HOME match

Coaches must follow this process. No-shows are unacceptable.

1. As soon as it becomes clear that a BAYS home game must be rescheduled, you must immediately contact the Referee Coordinator and Field Scheduler to alert them of the cancellation, even if you do not have a make-up date yet. This allows referees to be notified. Important: If you do not notify the Referee Coordinator at least 48 hours before your scheduled game and referees show up for a game that isn’t played, you can be held responsible for paying them.  Ideally, we need 10 days notice for reschedules and postponements.

2. Contact the opposing coach and arrange a mutually agreeable make-up date. It is also advisable to agree on a backup date in case the first reschedule date is unavailable. Please follow all BAYS guidelines for rescheduling – including offering the opposing team at least 3 alternate dates and scheduling postponed games no more than 2 weeks after the original game date. Preponed games can been rescheduled virtually any time.

3. Once you and the opposing team have agreed on a make-up date, use the rescheduling form link on this page to request a field.

• If you have multiple rescheduling requests, you must fill out a separate form for each one and send separate e-mail notifications. Each rescheduled game is its own unique request. No rescheduling request will be considered without a properly filled-out form.

• To fill out this form, you will need two crucial numbers: Your unique alphanumeric team identifier (G805, B602, etc.) and your BAYS game number. BAYS game numbers are located in the far left column of the schedule on your BAYS team page.

4. Once you have submitted the rescheduling form, send an e-mail alerting the Fields Scheduler and the Referee Coordinator that your request has been submitted.  The Fields Scheduler will reply with your new field assignment and notify the Referee Coordinator that it is OK to assign referees to the rescheduled game.

5. After receiving your rescheduled field assignment, follow up with the Referee Coordinator and the opposing coach to confirm that all elements of the game are in place.

Notes and Tips

• Whenever possible, schedule makeup games for your approved practice time and field. This cuts down on player and parent availability issues and these requests will almost always be granted.

• Popular practice nights like Friday and Tuesday and the lighted fields at Albemarle and Forte are very difficult to schedule due to their popularity and our limited space. Avoid these if possible.

• BAYS games take priority over scheduled practices. If need be we will bump teams off their practice fields to open space for rescheduled games. The Fields Scheduler will notify the practice team and help them find alternate space.

• Public School use of fields trumps our games and practices. If you find that you have conflicts with school-based teams or activities, please calmly and patiently work things out at that time and send the Fields Scheduler a note so the conflict can be avoided in the future.